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A meeting typically follows this order:

• Call to Order – The Chair officially starts the meeting.

• Agenda Approval – The agenda is reviewed and approved.

• Minutes Approval – Previous meeting minutes are read and approved.

• Reports – Officers and committees provide updates.

• Unfinished Business – Any pending motions from prior meetings are addressed.

• New Business – New motions, discussions, and proposals are introduced.

• Adjournment – The meeting formally ends.

• Stand and address the Chair to request permission to speak.

• Wait to be recognized before speaking.

• Stay on topic and keep comments relevant.

• Address the Chair, not the other members.

1. Stand and say: "I move that [state your motion clearly]."

2. Another member must say: "I second the motion."

3. The Chair allows discussion.

4. Amendments can be proposed.

5. The Chair calls for a vote.

🔹 Example Motion: "I move that the Legion increase its donation to the Veterans Fund by $500."

• Majority Vote – Most motions require more than 50% to pass.

• Unanimous Consent – If no one objects, a motion passes without a formal vote.

• Point of Order – If a rule is violated ("Point of order, Mr. Chair, this is off-topic.").

• Point of Information – To request clarification ("Can you confirm the budget details?").

• Point of Privilege – If something affects your participation ("Point of privilege, it’s difficult to hear.").

• A member moves to adjourn.

• A second is required.

• The meeting closes after a majority vote.

• If all business is complete, the Chair can adjourn the meeting without a vote.

Be respectful – Follow the Chair’s decisions.

✅ Speak clearly – Stay on topic.

✅ Understand motions and voting – This ensures effective participation.

✅ Take notes – Keep track of key decisions and actions.